This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all instances where we collect your personal data.
This privacy notice applies to personal information controlled by The Irish FA Coach Education Department. Please use the links below to find out more about how we use your personal information:
What should you do if your personal information changes? For how long is your personal information retained by us? What are your rights under data protection laws?
Changes to this privacy notice
We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit this website.
Who are we?
We’re the Irish Football Association Coach Education Department. We are a data controller of your personal data. We also act as a data processor, making sure that your use of the Irish FA Learning Platform works and that your learning online can proceed. We are based at the National Football Stadium, Donegal Ave, Belfast, N Ireland, BT12 6LU
2. What kinds of personal information about you do we process?
Personal information that we’ll process in connection with your course and the Irish FA Learning Platform includes:
3. What is the source of your personal information?
We’ll collect personal information from the following general sources:
4. What do we use your personal data for?
We use your personal data, including any of the personal data listed in section 1 above, for the following purposes:
5. What are the legal grounds for our processing of your personal information (including when we share it with others)?
We rely on the following legal bases to use your personal data:
5.1. Where it is needed to provide you with access to;
5.2. Where it is in our legitimate interests to do so, such as:
5.3. To comply with our legal obligations.
5.4. With your consent or explicit consent:
5.4.a. For some direct marketing communications
6. When do we share your personal information with other organisations?
We may share information with the following third parties for the purposes listed above:
• back up and server hosting providers, IT software and maintenance providers, document storage providers and suppliers of other back office functions
7. How and when can you withdraw your consent?
Where we’re relying upon your consent to process personal data, you can withdraw this at any time by contacting us using the details below. (However this will prevent us from being able to maintain accurate records of their current award/licence and will result in their award/licence being revoked.)
8. Is your personal information transferred outside the UK or the EEA?
We’re based in Northern Ireland and our servers and hosting are all within the UK.We do not normally transfer any information outside of the UK for any reason, however the nature of the internet means that we cannot guarantee that no information ever gets routed outside of the UK or European Economic Area.That will depend on the global internet infrastructure, over which we have no control. However, we do not expect any significant personal data to be transferred that is not required in order to efficiently operate the learning platform.
9. What should you do if your personal information changes?
You are able to update your personal information yourself within your learner dashboard area. If for some reason you are unable to then you should tell us so that we can update our records using the help desk, or the Contact Us section of the platform.We’ll then update your records if we can.
10. Do you have to provide your personal information to us?
We’re unable to provide you with access to your course, services or receive your coaching award/licence if you do not provide certain information to us. In cases where providing some personal information is optional, we’ll make this clear.
11. Do we do any monitoring involving processing of your personal information?
In this section monitoring means any: listening to, recording of, viewing of, intercepting of, or taking and keeping records (as the case may be) of calls, email, text messages, social media messages, in person (face to face) meetings and other communications.
We may monitor where permitted by law and we’ll do this where the law requires it, or to comply with regulatory rules, to prevent or detect crime, in the interests of protecting the security of our systems and for quality control and staff training purposes.This information may be shared for the purposes described above.
12. For how long is your personal information retained by us?
Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:
13. What about 'Cookies' and 'Log Files'?
Cookies: A 'cookie' is a text file that is sent to your computer when you open a web page. It can be used for many things but we use just two that are essential to your use of this system. Both of the cookies we send you help us to identify you when you log in so that you see the pages and content that you are allowed to see. There is nothing in the cookie that identifies you as such, but it is associated with your IP address so we know that it comes from a particular place and we can authenticate your account. It will contain just a string of characters which helps us confirm that we are sending the right content to the right places.
Cookies are deleted when you log out of the system, unless the Data Controller has implemented any analytics or tracking tools, or added in any social media features, such as their 'Twitter' feed.
Log files therefore do contain some personal data. In the case of a mail log, it will record the email address for outgoing mail. In an access or error log it will contain an IP address. We keep log files for a maximum of one month after which they are deleted.
14. What are your rights under data protection laws?
Here is a list of the rights that all individuals have under data protection laws.They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not.The right of data portability is only relevant from May 2018.
15. Your right to object
You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests.You can contact us by going to the Helpdesk, or the Contact Us section of our website to exercise these rights.
If you have any questions about this privacy notice, or if you wish to exercise your rights, you can contact us by going to the Contact Us section of the Irish FA Learning Platform website. Alternatively, you can email us via firstname.lastname@example.org or write to The Irish FA Coach Education Department, The Irish Football Association, National Stadium, Donegal Avenue, Belfast, Northern Ireland.